Legacy Conversion & AR Clean-Up

Are you currently facing the daunting task of navigating through a system conversion? At Wakefield, we understand the challenges and concerns that come with upgrading to a new system, especially the fear of experiencing a reduction in your current collections. Our specialized services are designed to eliminate these worries, ensuring a seamless transition that allows your staff to dedicate their attention and resources to mastering the new system, rather than being bogged down by financial uncertainties.

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Navigating System Transformation with Ease

Legacy Conversion & AR Clean-Up

Legacy Conversion

This service is designed to work down aged AR or assist in a client system conversion. In all scenarios we will conveniently take placement files into our AR workflow tool to manage the AR on your behalf.

The Wakefield Promise

  • Effective AR work down
  • Handles all Collections
  • Excellent customer service
  • Dedicated Client Manager
  • In-depth Monthly Reporting

In the dynamic world of business and healthcare, legacy conversion and accounts receivable clean-up are pivotal processes that ensure your organization remains efficient, productive, and financially healthy.

Transitioning from an old system to a new system, especially in the context of an electronic health record (EHR), involves meticulous planning and execution. Let’s dive into how to manage these critical transitions without compromising your cash flow or accounts receivable.

Understanding Legacy Conversion

Legacy conversion refers to the process of transferring data and functionalities from an outdated system to a more advanced and efficient new system. This system conversion is essential for keeping your operations up to date and ensuring that you can meet the evolving needs of your customers and patients.

Types of Conversion Methods

There are several methods to approach a legacy conversion, including direct conversion, phase-in conversion, and parallel conversion. Each method has its advantages and involves working with different processes and systems to ensure a smooth transition.

  • Direct conversion involves completely switching over to the new system from the legacy system at a specific date.

  • Phase-in conversion allows for gradually implementing features of the new system.

  • Parallel conversion means running both systems simultaneously for a period to ensure the new system operates correctly.

The Importance of AR Clean-Up

Legacy Conversion

While transitioning to a new system, managing your accounts receivable effectively is crucial to maintaining healthy cash flow and ensuring business continuity. AR clean-up projects are tailored to address the specific needs of your organization, helping to control collections and cash management during the conversion process.

Strategies for Effective AR Management

  • Assessing and cleaning up outdated receivables can significantly improve cash flow.

  • Implementing systems and processes for better receivable management ensures that payments are processed efficiently.

  • Training your personnel on the new system is essential for minimizing failure risks and enhancing productivity.

Legacy Conversion: A Strategic Approach

A successful legacy conversion requires a strategic approach, encompassing planning, implementation, testing, and training.

Planning and Implementation

Understanding the difference between your legacy system and the new system is critical. Develop a detailed plan that outlines every step of the conversion, including data migration, software installation, and system testing.

Training and Support

Ensuring your employees have the necessary skills and resources to operate the new system is crucial. Comprehensive training programs and ongoing support can make a significant difference in how quickly and effectively your team adapts to the new system.

The Wakefield Advantage

With Wakefield, the fear of reduced collections and cash flow disruptions during a system conversion is a thing of the past. Our services are designed to allow your staff to focus on learning the new system while we handle the accounts receivable and legacy conversion processes.

Whether it’s ensuring that your finance and operational functions continue unhindered or tailoring AR clean-up projects to fit your organization’s unique needs, Wakefield provides the advantage you need to transition smoothly and efficiently.

Tailored Solutions for Your Business

Understanding that every company has different needs, Wakefield develops and implements customized solutions that align with your business objectives, operational requirements, and financial goals. Our expertise in legacy conversion and AR management ensures that your organization can benefit from enhanced efficiency, productivity, and operational excellence.

Master Legacy Conversion and AR Clean-Up with Wakefield

Legacy conversion and AR clean-up are essential processes that require careful management, planning, and execution. By choosing a partner like Wakefield, your organization can navigate these transitions smoothly, ensuring financial health, operational efficiency, and uninterrupted service to your customers and patients. Embrace the benefits of modernization with the confidence that your legacy conversion and accounts receivable management are in expert hands.

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Legacy Conversion


Legacy conversion refers to the process of moving data, operations, and functionalities from an outdated or inefficient system to a newer, more advanced system. This transition is crucial for several reasons:

  1. Enhanced Efficiency: Modern systems are developed with the latest technologies, offering faster processing times and more intuitive interfaces.

  2. Improved Compliance: New software systems are often designed to comply with current regulations and standards, helping your organization stay compliant.

  3. Better Data Management: Advanced systems provide superior data management capabilities, allowing for more accurate and accessible patient or customer information.

  4. Increased Productivity: With updated features and fewer system downtimes, employees can work more efficiently, significantly boosting productivity.

There are three primary methods of system conversion: direct conversion, phase-in conversion, and parallel conversion.

  • Direct Conversion: This approach involves completely switching from the old system to the new system at once. It’s fast but carries higher risk if the new system fails.

  • Phase-in Conversion: Here, the new system’s features are gradually implemented over time. It reduces risk but can prolong the total time to full implementation.

  • Parallel Conversion: Running both systems simultaneously for a period ensures the new system operates correctly before fully transitioning. It’s the safest method but can be resource-intensive.

Choosing the right method depends on your organization’s risk tolerance, resource availability, and how critical the system is to your daily operations.

AR Clean-Up is a critical component of the legacy conversion process, ensuring that your accounts receivable management doesn’t falter during the transition. It involves:

  • Reviewing and reconciling outstanding accounts receivable.

  • Identifying and correcting any discrepancies.

  • Streamlining collection processes to improve cash flow.

Implementing AR clean-up before, during, and after a legacy conversion helps maintain financial stability and ensures that your organization doesn’t lose track of owed revenues during the transition.

The main challenges of legacy conversion include data loss, system downtime, employee resistance to change, and budget overruns. To mitigate these challenges:

  1. Thorough Planning: Develop a detailed conversion plan that includes risk assessment and mitigation strategies.

  2. Data Backup: Ensure all data is backed up before beginning the conversion process to prevent loss.

  3. Employee Training: Invest in comprehensive training programs to reduce resistance and ease the transition for your staff.

  4. Budget Management: Allocate resources wisely and plan for unforeseen expenses to avoid budget overruns.

Wakefield specializes in legacy conversion and AR Clean-Up, providing tailored solutions to meet your specific needs. Our services include:

  • Expert Planning and Implementation: We offer strategic planning and implementation support to ensure a smooth transition.

  • Custom AR Clean-Up Projects: Our team tailors AR clean-up projects to fit your organization’s unique requirements, improving your cash flow and accounts receivable management.

  • Training and Support: We provide comprehensive training for your employees to help them adapt to the new system quickly and efficiently.

By partnering with Wakefield, you can ensure that your legacy conversion and AR clean-up processes are managed effectively, allowing your staff to focus on learning the new system without fear of reduced collections or financial instability.

Planning, testing, and training are key phases that can affect the overall timeline. Engaging with a professional service like Wakefield can help streamline the process and reduce downtime.